Procurement & Vendor Information

This page is the one-stop reference for your LGU's procurement office. Vendor identification, accreditation status, sample contracts, and the standard path from first conversation to signed agreement. Print-friendly — save as PDF for your procurement file.

Legal entity

Florida certificate of formation and current good-standing documents are available on request for the procurement file. Email landon@zentarailabs.com with subject "PROCUREMENT — formation docs" and the requesting LGU name.

PH accreditation status

If your procurement office needs a specific accreditation that is not yet complete, we will document a written plan to complete it as a condition of the services agreement. We have not failed to deliver an accreditation we committed to.

Standard contract path

From first conversation to signed agreement, the typical timeline for Founding LGU partners is 4–8 weeks depending on your internal review cycle.

Sample documents

The following templates are available to your procurement office on request:

• Sample Services Agreement (Founding Partner edition) — annual subscription, scope of services, payment terms, data ownership clauses, termination
• Sample Data Processing Agreement — RA 10173 compliant, identifies PIC/PIP roles, lists cross-border processors, breach notification timeline
• Sample Statement of Work (SOW) — per Operational Application: scope, deliverables, milestones, acceptance criteria
• Service Level Agreement (SLA) — 99.5% uptime target, response-time tiers, credit schedule
• Pricing schedule — Founding Partner Year 1 free; subsequent years per published pricing tiers
• Security Whitepaper — detailed architecture, threat model, controls matrix (under mutual NDA)

Email landon@zentarailabs.com with the subject "PROCUREMENT — sample docs" and we will send the latest versions within 1 business day.

Contract types we can sign

• Direct contracting / Negotiated procurement — under RA 9184, where the alternative methods of procurement allow direct negotiation (sole-source technology with no comparable PH vendor)
• Open competitive bidding (post-eligibility) — once PhilGEPS registration completes, we can compete in standard bidding processes
• Memorandum of Agreement (MOA) — for pilot phases not requiring full procurement (most Founding Partners use this path)
• Consultancy / professional services contracts — for the Forward-Deployed Engineering 90-day onboarding portion
• Grant-funded engagements — where ADB, USAID, JICA, or other dev-finance pays for an LGU's deployment

Pricing

Nova Gov is currently in the Founding Partner cohort: Year 1 is free for the first 5 PH LGU partners in exchange for co-design rights and named partnership. Subsequent years follow our published pricing scale based on LGU income classification.

Detailed pricing schedule is provided in the proposal. We do not publish prices on the public site because every LGU's data integration scope differs — the proposal price reflects your specific deployment.

Payment terms

• Default invoicing in Philippine Pesos (PHP) for PH customers
• Standard terms: Net 30 from invoice date
• Payment methods: bank transfer (BSP-registered) preferred; cheque accepted; e-payment platforms supported
• Government-funded engagements: we accept LGU disbursement cycle realities (typical 45–60 days) without late penalties for Founding Partners
• Withholding tax compliance handled per BIR rules once PH TIN is registered

References & due diligence

As an early-stage company, our reference list is still building. We provide:

• Founder background and prior ventures on request
• Technical architecture review with your CIO/IT team (call or document)
• Live demo of the Urban Planning Command Center workbench using your LGU's anonymized public data
• Direct phone/Viber line to the founder during procurement review
• Introductions to other Founding Partner LGUs in the cohort (with their consent), once 2+ are onboarded

Insurance & liability

Liability coverage is documented in the services agreement. We carry:

• Standard tech-services professional liability appropriate to deployment scope (carrier disclosed at contract signing)
• Cybersecurity / data-breach coverage (under-acquisition; available to disclose to insurance reviewers under NDA)

For specific coverage limits required by your LGU's procurement policy, we will procure coverage that meets your requirement as a condition of the services agreement, provided the requirement is commercially reasonable.

For your internal champion

If you are the CPDO or department head championing Nova Gov inside your LGU, here are the one-stop links for procurement officers, IT/CIO, and your mayor's chief of staff:

• Procurement office: this page (novagov.ph/procurement)
• Legal review: Terms + Privacy + Sample DPA on request
• IT / CIO review: Security overview + detailed Security Whitepaper on request
• Mayor / Chief of Staff briefing: Platform overview + Live workbench demo
• Application-specific: Document Digitization · CLUP Compliance